SayPro Mapping – SayPro0005: Neftaly Therapeutic Psychosocial Support Programme

To the CEO of SayPro Mr Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs and SayPro Human capital

Kgotso a ebe le lena

Meeting Minutes

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Meeting Title: SayPro Mapping – SayPro0005: Neftaly Therapeutic Psychosocial Support Programme
Meeting Type: Special / Royal Committee
Date: 02 March 2026
Time: 14:55 – 21:42
Venue / Platform: Teams
Meeting Code: SayPro0005
Prepared By: Ms. Linah Ralepelle (SayProCDR)
Facilitator / Chairperson: Mr. Neftaly Malatjie (SayProCER)

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1. Attendance Register

No.	Name & Surname	Position	Department / Campus	Present	Apology	Absent
1	Mr. Neftaly Malatjie	SayProCER	SayPro	☑	☐	☐
2	Mr. Bishop Saki Kweba	SayProCKG	SayPro	☑	☐	☐
3	Ms. Mitchell Mobuen	Social Worker	SayPro	☑	☐	☐
4	Mr. Charlson Mpitela	Executive	SayPro	☑	☐	☐
5	Ms. Patricia Tsebe	SayProCRR	SayPro	☑	☐	☐
6	Ms. Linah Ralepelle	SayProCDR	SayPro	☑	☐	☐

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2. Agenda Items

• Opening & Welcome
• Attendance Confirmation
• Introduction of SayProCDR
• Programme Mapping: Neftaly Therapeutic Psychosocial Support Programme
• NPO Submission & Social Development Requirements
• Reports
• New Business
• Action Items Review
• Decisions & Recommendations
• Announcements
• Next Meeting
• Closure

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3. Opening & Welcome

The meeting was opened by Mr. Neftaly Malatjie at 11:14.

A song was led by Ms. Mitchell Mobuen (Social Worker).

The purpose of the meeting was to continue mapping and formalising the Neftaly Therapeutic Psychosocial Support Programme (SayPro0005), review compliance documentation, and align on Social Development and HWSETA requirements.

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4. Confirmation of Previous Minutes

Previous minutes dated _____________________ were:
☐ Adopted without corrections
☐ Adopted with corrections
☑ Not available

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5. Matters Arising

No.	Matter Arising	Discussion Summary	Status
1	NPO Submission Requirements	SayProCER requested a list of new submissions relating to NPO psychosocial development mapping.	Open
2	Social Development Compliance	Physical address confirmation letter from Moshate, organisational workplan, board member list, staff duty list, and training register required.	Open

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6. Reports Presented

6.1 Social Worker Report: Ms. Mitchell Mobuen

Summary:

• Confirmed registration with the Department of Social Development.
• Appointment letter approved by HWSETA.
• Application file submitted on the 19th (screenshot from checklist shared).
• Engaged in discussions with Social Development regarding compliance documentation requirements.
• Explained the concept of a “Diversion Programme” – focusing on redirecting children in conflict with the law away from negative behaviour toward positive behavioural change under psychosocial and social worker support.

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6.2 Programme Development Report: SayProCER

Summary:

• Continued mapping of the new Social Worker programme.
• Proposed programme name under review: Social Change Thinking (final confirmation pending).
• Confirmed preparation of the following documents:

Prepared Documentation:

• Business Plan
• Service Level Agreement
• Organogram (including qualifications and experience)
• SayPro Mobuen NPC Lease Agreement
• Client Management Checklist
• Board Member List
• Staff List
• Code of Conduct
• Staff Training & Development Plan Register
• Grievance Policy
• Code of Conduct signed by Neftaly Royal Committee
• Feedback File
• Evaluation File
• Disciplinary Policy

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7. New Business

No.	New Item	Discussion Summary	Responsible Person	Deadline
1	Collaboration Structure	SayProCDR will work together with SayProCKG and Mobuen NPC for implementation.	SayProCDR	Ongoing
2	Workshop Participation	Bishop Saki Kweba joined the workshop and confirmed support in programme alignment.	SayProCKG	Ongoing

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8. Decisions & Resolutions

• The Neftaly Therapeutic Psychosocial Support Programme will continue under structured mapping and compliance alignment.
• Required Social Development documents must be compiled and submitted urgently.
• Programme documentation framework approved for finalisation.
• Collaboration between SayProCDR, SayProCKG, and Mobuen NPC confirmed.

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9. Action Items

No.	Action Item	Responsible	Deadline	Status	Notes
1	Submit updated NPO psychosocial mapping documents	SayProCER	__________	Open	Include new submission list
2	Provide physical address letter from Moshate	Ms. Mobuen	__________	Open	Required for compliance
3	Finalise programme name confirmation	SayProCER	__________	Open	Confirm correct naming

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10. Announcements

• Emphasis placed on strengthening psychosocial development services for children in conflict with the law.
• All documentation must align with Social Development and HWSETA standards.

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11. Next Meeting

To be confirmed

Proposed Agenda Items:

• Finalisation of Programme Name
• Submission Status Update
• Compliance Verification Review

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12. Closure

A closing song was led by Ms. Mitchell Mobuen.
Prayer was conducted by Mr. Neftaly Malatjie.

The meeting was adjourned at 21:47

Closing remarks by: SayPro Executive

My message shall end here

Linah Ralepelle | SayPro Chief Development Officer | SayPro