To the CEO of SayPro Neftaly Malatjie, the Chairperson of the SayPro Royal committee, Mr Legodi, SayPro Royal Committee Members, all SayPro Royal Chiefs and SayPro Human capital
Date: 11 March 2026 Venue: Diepsloot Youth Project Centre Minutes Taken By: Shihangu
Attendance
Ms Tifo
Mr Lekholayo
Ms Shihangu
Ms Ralepelle
Mr Motapina
2. Purpose of the Meeting
The meeting was held following an onsite visit from the Gauteng Department of Social Development (DSD) to review contractual compliance, programme implementation, and operational matters at the centre.
3. Key Discussion Points
3.1 Branding and Logo
The DSD officials asked about the recent change to the organisation’s logo.
They requested clarification regarding the meaning of the current logo.
DSD noted that the Department of Social Development logo is not included in the organisation’s branding.
DSD instructed that the branding must be revised to include the DSD logo.
The updated branding must be completed before the end of March 2026.
Failure to comply may affect DSD’s recommendation for funding for the 2026–2027 financial year.
3.2 Training Programmes
DSD requested clarification on how face-to-face training sessions are conducted.
Mr Motapina explained the training structure:
The Life Skills programme runs for approximately 1–2 weeks.
After completing Life Skills, students may proceed to Computer Training.
Students are not allowed to enroll in more than two courses simultaneously.
3.3 Student Participation
DSD questioned the status of the 73 students who previously attended Life Skills training.
They indicated that the Diepsloot Youth Project previously had a higher number of Life Skills participants who did not proceed to Computer Training.
Mr Motapina explained:
Classes run from 09:00 to 15:00.
Students are divided into different course groups.
There is no waiting period for first-time students to enroll in courses.
3.4 Computer Laboratory Concerns
DSD raised several concerns regarding the computer lab:
The computer lab is too small to accommodate the number of students.
The room does not have windows, resulting in limited fresh air.
Students often wait for the facilitator to complete another class before receiving assistance.
The facilitator is overloaded with work, and there is no assistant facilitator available.
3.5 Governance and Board Presence
DSD asked why board members are frequently present at the centre but do not interact with visitors.
They also questioned whether the Diepsloot Youth Project is an organisation or a church, noting that singing often takes place at the centre.
DSD further questioned why the board had not identified issues with classroom operations and branding.
Response:
Ms Ralepelle explained that the board members serve as overseers of the organisation and are present to receive reports and monitor activities.
4. Infrastructure and Operational Requirements from DSD
DSD instructed the organisation to address the following issues:
Renovation of the computer lab to improve space and ventilation.
Improvements must be implemented before the end of March 2026.
The organisation must develop a corrective action plan outlining how all identified issues will be resolved.
The centre requires additional space, including:
Classrooms
Offices
A boardroom
5. Staffing Requirements
DSD advised that the organisation should appoint two facilitators for the skills programmes to reduce workload.
Newly promoted or appointed staff members should be responsible for conducting interviews.
6. Action Items
Action
Responsible
Deadline
Revise branding to include DSD logo
Management
End of March 2026
Renovate computer lab (space and ventilation)
Management
End of March 2026
Develop improvement plan addressing DSD concerns
Management
End of March 2026
Review staffing and appoint additional facilitator
Management
To be determined
Review organisational space requirements
Board & Management
To be determined
7. Closing
The meeting concluded with the understanding that the organisation must address all issues raised by DSD and submit a clear plan for improvements before the end of March 2026.
To the CEO of SayPro Neftaly Malatjie, the Chairperson of the SayPro Royal committee, Mr Legodi, SayPro Royal Committee Members, all SayPro Royal Chiefs and SayPro Human capital
To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.
Kgotso a ebe le lena.
Meeting Title: SayProCDR Contract Review and Guidance Meeting Meeting Type: Special Date: 09 March 2026 Time: 09:31 Venue / Platform: Teams Prepared By: Ms. Linah Ralepelle Facilitator / Chairperson: Ms. Tsakani Rikhotso
1. Attendance Register
No.
Name & Surname
Position
Department / Campus
Present
Apology
Absent
1
Ms. Tsakani Rikhotso
SayPro Chief Learning Monitoring Officer
SayPro
☑
☐
☐
2
Ms. Linah Ralepelle
SayPro Chief Development Officer
SayPro
☑
☐
☐
3
Ms. Ntshuxeko Shihangu
SayPro Development Manager
SayPro
☑
☐
☐
2. Agenda Items
Opening & Welcome
Attendance Confirmation
Adoption of Previous Minutes
Matters Arising
Reports
New Business
Action Items Review
Decisions & Recommendations
Announcements
Next Meeting
Closure
3. Opening & Welcome
The meeting was opened by Ms. Tsakani Rikhotso.
A song was led by Ms. Linah Ralepelle, followed by a prayer by Ms. Linah Ralepelle.
The purpose of the meeting was to review the submitted human capital contracts and provide and guidance regarding leave policy and the implementation of the economic sense model for Systems Development learners as well as SayPro human capital.
4. Confirmation of Previous Minutes
Previous minutes: ☑ Not available
5. Matters Arising
No.
Matter Arising
Discussion Summary
Status
1
Contract Review
SayProCDR submitted the contract to SayProCLMR for review and guidance.
Open
6. Reports Presented
6.1 Report: Contract Presentation – SayProP279
SayProCDR submitted the contract to SayProCLMR for review and guidance.
The SayPro Chief Development Officer presented the contract under SayProP279 and raised a question regarding the leave application process. It was mentioned that the former SCHC had advised that human capital were allowed to take only 3 days leave, and not 7 or more consecutive days.
SayProCLMR emphasized that according to SayProP279 and governance law, human capital are entitled to 21 days of leave. However, under the SayPro mandate, employees may practically take 1 to 2 weeks leave. SayProCLMR also indicated that they were not aware of the changes made by the former SCHC.
6.2 Report: Systems Development Learners Contract
During the presentation, SayProCLMR asked about the SayPro Systems Development students’ contracts.
SayProCDR explained that one learner asked whether they would be paid at the end of the month, as they cannot continue working without payment.
SayProCDR clarified to the learner that remuneration will be determined by economic sense. The new contract will be developed under the mission and vision of generating income. Therefore, if learners generate income through sales or productive work, they will receive a certain percentage based on their contribution.
7. New Business
No.
New Item
Discussion Summary
Responsible Person
Deadline
1
Economic Sense Clause
SayProCLMR advised SayProCDR to include the economic sense model in the Systems Development learnership contract.
SayProCDR
Pending
2
Learner Clarification
SayProCDR and SCHAR must clarify to learners how the economic model will work moving forward.
SayProCDR / SCHAR
Pending
3
Implementation Meeting
SayProCLMR will arrange a meeting for all human capital to discuss the income generation implementation plan.
SayProCLMR
Pending
8. Decisions & Resolutions
The contract submission was approved by SayProCLMR.
SayProCDR must add the economic sense clause to the Systems Development learnership contract.
The economic sense model must also be added to other contracts that do not include financial sustainability provisions.
SayProCLMR will hand over the contract file to SayProCOR for review.
After review, the file will be submitted to SayPro Royal for approval.
9. Action Items
No.
Action Item
Responsible
Deadline
Status
Notes
1
Add economic sense clause to learner contracts
SayProCDR
Pending
Open
Include Systems Development contract
2
Clarify economic model to learners
SayProCDR / SCHAR
Pending
Open
Ensure learners understand payment structure
3
Arrange human capital meeting for implementation plan
SayProCLMR
Pending
Open
Meeting minutes to be documented
10. Announcements
SayProCLMR will organize a meeting with all human capital to discuss the implementation plan for generating income. Minutes will be documented for record keeping and for reference in case of future learner concerns.
To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.
Kgotso a ebe le lena.
Meeting Title: Introduction of SayPro Chiefs and Strategic Team Meeting Type: Special Meeting Date: 09 March 2026 Time: 14:29 Platform: Teams Meeting Code: SayProCOR Prepared By: Linah Ralepelle Facilitator / Chairperson: Mr. Clifford Legodi
1. Attendance Register
No.
Name & Surname
Position
Department / Campus
Present
Apology
Absent
1
Tsakani Rikhotso
SayPro Chief Learning & Monitoring Officer
SayPro
☑
☐
☐
2
Jeffrey Motapina
SayPro Chief Education Officer
SayPro
☑
☐
☐
3
Linah Ralepelle
SayPro Chief Development Officer
SayPro
☑
☐
☐
4
Nancy Mdaka
SayPro Chief Strategic Partnership Officer
SayPro
☑
☐
☐
5
Clifford Legodi
SayPro Chief Operation Officer
SayPro
☑
☐
☐
6
Tshepile Mokoena
Student – Sandton
External Support
☑
☐
☐
7
Tadiwanashe Pembere
Accountant (Working Professional)
External Support
☑
☐
☐
2. Agenda Items
Opening & Welcome
Attendance Confirmation
Adoption of Previous Minutes
Matters Arising
Reports
New Business
Action Items Review
Decisions & Recommendations
Announcements
Next Meeting
Closure
3. Opening & Welcome
The meeting was opened by Mr. Clifford Legodi at 14:29
Purpose of the meeting: To introduce the newly appointed SayPro Chiefs and supporting members who will work with the organization going forward, and to discuss the next steps for onboarding, documentation, and operational integration.
4. Confirmation of Previous Minutes
Previous minutes dated [Date] were:
☐ Adopted without corrections ☐ Adopted with corrections ☑ Not available
5. Matters Arising
No.
Matter Arising
Discussion Summary
Status
1
Documentation Folder
SayProCOR will create a folder containing all documents of the appointed chiefs and team members.
Open
2
Board Submission
Minutes and resolutions will be submitted to the SayPro Royal Board for approval by the Executive Office.
Open
6. Reports Presented
6.1 Introduction of SayPro Chiefs
The following chiefs were officially introduced:
Chief Learning and Monitoring
Chief Education
Chief Development
Chief Strategic Partnerships
Chief Operations
Additional supporting members were also introduced to assist with professional and academic collaboration.
6.2 Operational Structure
The departments represented include:
Monitoring and Evaluation Strategy
Strategic Partnerships
Research
Education
Operations
Executive Office and Board Oversight
6.3 Work Availability
Team members indicated their availability schedules. Most members will be available two to three days per week, and tasks will be delegated accordingly to ensure continuity of work.
7. New Business
No.
New Item
Discussion Summary
Responsible Person
Deadline
1
Document Folder Creation
Create official documentation folder for chiefs and partners
SayProCOR
Immediate
2
Orientation & Induction
Orientation to begin including portal registration and departmental introductions
Executive Office
Wednesday
8. Decisions & Resolutions
The newly introduced chiefs and team members are officially recognized as part of the SayPro operational structure.
The SayProCOR office will compile documentation folders for all members.
Meeting minutes and resolutions will be submitted to the SayPro Royal Board for approval.
Orientation and induction will commence on Wednesday, including portal registration and role orientation.
9. Action Items
No.
Action Item
Responsible
Deadline
Status
Notes
1
Create documentation folder
SayProCOR
Before board submission
Open
Required for record keeping
2
Submit meeting minutes to board
Executive Office
Tomorrow
Open
For final approval
3
Conduct orientation & induction
Executive Office
Wednesday
Open
Portal registration and role introduction
10. Announcements
The organization currently does not have HR personnel, as the HR staff member has recently left the organization.
The Executive Office will temporarily oversee orientation and onboarding processes.
11. Next Meeting
To be confirmed
Orientation Progress Review
Departmental Deliverables
Board Approval Feedback
12. Closure
The meeting was adjourned at 15:28
My message shall end here
Linah Ralepelle | SayPro Chief Development Officer | SayPro
To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, Neftaly Royal Chiefs and all Neftaly Human Capital.
To the CEO of Neftaly Neftaly Malatjie, the Chairperson of the Neftaly Royal committee, Mr Legodi, Neftaly Royal Committee Members, all Neftaly Royal Chiefs and Neftaly Human capital
To the CEO of Neftaly Neftaly Malatjie, the Chairperson of the Neftaly Royal committee, Mr Legodi, Neftaly Royal Committee Members, all Neftaly Royal Chiefs and Neftaly Human capital
To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital. Kgotso a ebe le lena.
SayPro CDR would like to notify SayPro Royal that Zanele Nkosi, under SayPro Marketing Officer Royalty, has requested assistance to stamp her logbook.
To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.
Kgotso a ebe le lena.
This request is made to ensure compliance with daily reporting requirements and alignment with NeftalyCDR and NeftalyPD409D2 guidelines. The title change will support proper access, accountability, and accurate submission of daily reports.
Your support and guidance on approving and implementing this request will be highly appreciated.
Please advise should any further information be required.