To the Chairperson of Neftaly Kingdom Royal Committee, Mr Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.
Kgotso a ebe le lena.
Meeting Minutes
Meeting Title: SayProCLMR Progress Update Meeting – SayProCDR & SCHAR
Meeting Type: Royal Committee
Date: 02 March 2026
Time: 15:22
Venue :Teams
Meeting Code: P0005-11-1-1 (Neftaly 9)
Prepared By: Ms. Linah Ralepelle (Chief Development Officer – SayProCDR)
Facilitator / Chairperson: Ms. Tsakani Rikhotso (SayProCLMR)
1. Attendance Register
| No. | Name & Surname | Position | Department / Campus | Present | Apology | Absent |
|---|---|---|---|---|---|---|
| 1 | Ms. Tsakani Rikhotso | SayPro CLMR | SayPro Royal | ☑ | ☐ | ☐ |
| 2 | Ms. Linah Ralepelle | Chief Development Officer | SayProCDR | ☑ | ☐ | ☐ |
| 3 | Mr. Jeffrey Motapina | Chief Education Officer | SayPro Education | ☑ | ☐ | ☐ |
| 4 | Mr. Ntshuxeko Shihangu | Development Manager (SCHAR) | SayPro | ☑ | ☐ | ☐ |
2. Agenda Items
- Opening & Welcome
- Attendance Confirmation
- Adoption of Previous Minutes
- Matters Arising
- Reports (Development, Education, CLMR)
- New Business
- Action Items Review
- Decisions & Recommendations
- Announcements
- Next Meeting
- Closure
3. Opening & Welcome
The meeting was opened by Ms. Tsakani Rikhotso.
A song was led by Ms. Linah Ralepelle.
Prayer was conducted by Ms. Linah Ralepelle.
Purpose of the meeting:
To review progress updates under SayProCDR and SCHAR, assess programme implementation status (including P0005 – Neftaly 9), address system and reporting challenges, and align on Royal reporting requirements for the new financial year.
4. Confirmation of Previous Minutes
Previous minutes dated __________________ were:
☐ Adopted without corrections
☐ Adopted with corrections
☑ Not available
5. Matters Arising
| No. | Matter Arising | Discussion Summary | Status |
|---|---|---|---|
| 1 | February Education Royalty Report | Report not yet approved. Requires follow-up and correction. | Open |
| 2 | Course Approval Delays | Delays affecting programme start dates and enrollment. | Open |
6. Reports Presented
6.1 Development Report – SayProCDR (Ms. Linah Ralepelle)
Nguwe Wedwa KwaThoyane Youth Center Engagement Update:
- Background of operational model shared by Nguwe Wedwa.
- Mr. Mbongeleni introduced as Founder.
- Confirmed that an agreement was signed with SayPro and readiness to begin operations immediately.
- However, training cannot commence due to lack of facilitator and resources.
- Collaboration approval ticket submitted on Friday.
- Matter to be escalated to Royal Board and CEO due to lack of visibility on signed agreement and supporting documentation.
- Nguwe Wedwa confirmed reporting to Royal Committee and use of SayPro/Neftaly websites for reporting.
- Urgent request for confirmed enrollment and training commencement dates.
P0005 – Neftaly 9 (Diepsloot Arsenal Mapping):
- Annual plan drafting in progress.
- All activities must be recorded under P0005 office code.
- New P0005 register to be created and uploaded online.
- January–February excluded from formal plan.
- Structured mapping plan to include activity description, responsible person, resources, timeframe, and reporting method.
- Plan to be presented to Royal Committee and CEO for approval.
Award Ceremony Planning:
- Structured reward system to be implemented.
- Games to be monitored prior to nominations.
- Certificates for captains.
- Belief presentation to be prepared.
- Evidence collection and student database capturing required.
Internship Opportunity (HWSETA):
- Two new intern opportunities identified.
- Contracts drafted.
- Folder created for CVs and qualifications.
- Link shared with Executive for review following email from Ms. Nompumelelo Makhaya.
6.2 Education Report – Mr. Jeffrey Motapina
- Experiencing login and password access challenges for clients.
- Difficulty accessing client profiles within LMS.
- Working alone in Education Department but receiving assistance from SayProCDR.
- Delay in course approvals affecting programme rollout.
6.3 CLMR Report – Ms. Tsakani Rikhotso
- Requested performance indicators aligned with new Financial Year.
- Transition from sheet-based reporting to structured stats reporting.
- Requested SCHAR to provide links and stats for:
- Programme Name & Partner
- Requests
- Meetings (attach links)
- Training
- Plans
- Announcements
- Number of Events
- Advised SCHAR to write ticket (CMR14) to notify Royal and Executive about LMS profile challenges.
- Sent email to Builders requesting material support via Executive.
- Checked LMS client status.
- Advised SayProCDR to set up invitation to present Defence Force submission document to Royal for approval.
- Suggested development of a nutrition donation proposal to support clients.
- Requested update on employment contract and DYP Health & Safety meeting minutes and reports.
7. New Business
| No. | New Item | Discussion Summary | Responsible Person | Deadline |
|---|---|---|---|---|
| 1 | Royal Board Meeting (DYP) | Treasurer submitted ticket requesting Executive meeting for Q4 QER report before Board meeting. | Treasurer / Executive | Pending |
| 2 | Target Achievement | SayProCDR required to meet quarterly target. | SayProCDR | End of Quarter |
8. Decisions & Resolutions
- Nguwe Wedwa matter to be escalated to Royal Board and CEO for formal clarification.
- SCHAR to submit system access ticket (CMR14).
- Mapping plan dates temporarily paused to reduce pressure and allow restructuring.
- Proposal for nutrition donation to be drafted.
- Defence Force submission to be formally presented to Royal for approval.
9. Action Items
| No. | Action Item | Responsible | Deadline | Status | Notes |
|---|---|---|---|---|---|
| 1 | Escalate signed agreement visibility issue | CLMR | Urgent | Open | Await Royal direction |
| 2 | Submit LMS access ticket (CMR14) | SCHAR | Immediate | Open | Profile & password issue |
| 3 | Draft nutrition donation proposal | SayProCDR | __________ | Open | Support client wellbeing |
| 4 | Finalize P0005 structured mapping plan | SayProCDR | __________ | Open | Submit to Royal |
| 5 | Provide quarterly indicators | SCHAR | __________ | Open | Financial Year alignment |
10. Announcements
Employment History Update (Internal Records):
- Position 1: Advise Desk – 18 November 2013
- Position 2: Administrator – October 2023
- Position 3: Centre Manager – 05 January 2026
11. Next Meeting
To be confirmed
Proposed Agenda Items:
- LMS System Resolution Update
- Royal Feedback on Escalated Matters
- P0005 Mapping Approval
- Internship Progress (HWSETA)
12. Closure
The meeting was adjourned at 16:00.
Closing remarks by: Ms. Tsakani Rikhotso
My message shall end here
Linah Ralepelle | SayPro Chief Development Officer | SayPro