Tag: shortlist

Here’s a detailed Neftaly Plan to Shortlist and Assign 100+ Entries for Internal and External Judging:

Neftaly Shortlisting and Judging Assignment Plan

1. Initial Screening

• Verify Eligibility:
  Check all 100+ entries for adherence to competition rules (age, format, deadlines).
• Basic Quality Filter:
  Remove incomplete, plagiarized, or off-theme submissions.
• Prepare Shortlist:
  Create a preliminary shortlist of entries meeting basic quality and relevance standards.

2. Categorization

• Group by Genre/Type:
  Sort entries by category (e.g., Short Story, Poem, Essay) for specialized judging.
• Assign ID Numbers:
  Assign unique anonymized ID codes to each entry to ensure impartiality during judging.

3. Judge Allocation

• Create Judge Pools:
  Separate judges into internal (Neftaly staff, familiar with competition policies) and external (guest writers, educators, experts).
• Balance Workload:
  Aim for 3-5 entries per judge per round to ensure manageable and thorough evaluation.
• Assign Entries:
  Use a tracking spreadsheet or software to allocate entries fairly, ensuring no conflict of interest.

4. Judging Instructions

• Distribute Scoring Criteria:
  Provide judges with the Neftaly Scoring Criteria Matrix and Submission Review Sheet.
• Set Deadlines:
  Give clear timelines for scoring completion and feedback submission.
• Confidentiality Reminder:
  Emphasize anonymity and impartiality requirements.

5. Tracking and Quality Control

• Submission Tracking:
  Use a centralized spreadsheet or database to monitor which entries are assigned, completed, and scored.
• Score Compilation:
  Collect and compile scores from all judges for comparative analysis.
• Resolve Discrepancies:
  For entries with widely varying scores, consider a second round review or discussion.

6. Final Shortlist Preparation

• Rank Entries:
  Based on average scores, judge comments, and relevance to theme.
• Prepare Recommendations:
  Create lists for winners, runners-up, and honorable mentions.