2026/27 APP & TID Cascading and Compliance Training Session for Programme 4 & 5 NPO Stakeholders

To the CEO of Neftaly, Neftaly Malatjie, Royal Committee Chairperson Clifford Legodi, Neftaly Royal Chiefs and Human Capital

Kgotso a ebe le lena.

MEETING MINUTES

Meeting Title: Visual Training Session with GDSD

Meeting Type: Special Training Session

Date: 29 May 2026

Time: 09:00 – 13:30

Venue / Platform: Virtual Session / Gauteng Department of Social Development (GDSD)

Meeting Code: GDSD-APP-TID-2026/27-VTS

Prepared By: Neftaly Chief Development Officer

Facilitator / Chairperson: Mr. Malatji

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1. ATTENDANCE REGISTER

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No.	Name & Surname	Position	Department / Organisation	Present	Apology	Absent
1	Mr. Malatji	Facilitator	GDSD	☑	☐	☐
2	Programme 4 Officials	Officials	GDSD	☑	☐	☐
3	Programme 5 Officials	Officials	GDSD	☑	☐	☐
4	NPO Representatives	Stakeholders	Various NPOs	☑	☐	☐
5	Programme Managers	Management	GDSD/NPO Sector	☑	☐	☐

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2. AGENDA ITEMS

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1. Opening and Welcome
2. Attendance Confirmation
3. Adoption of Previous Minutes
4. Matters Arising
5. APP & TID 2026/27 Presentation
6. Evidence Compliance Requirements
7. Reporting Standards and Beneficiary Registers
8. New Business
9. Action Items Review
10. Decisions and Recommendations
11. Announcements
12. Next Meeting
13. Closure

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3. OPENING & WELCOME

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The meeting was opened by Mr. Malatji at 09:00.

The Chairperson welcomed all participants from the Gauteng Department of Social Development (GDSD), Programme 4 and Programme 5 officials, Programme Managers, and NPO representatives.

Purpose of the Meeting:

The purpose of the Visual Training Session was to provide guidance on the implementation of the 2026/27 Annual Performance Plan (APP) and Technical Indicator Descriptions (TID), strengthen compliance with reporting requirements, improve evidence management practices, and address challenges experienced during previous reporting periods.

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4. CONFIRMATION OF PREVIOUS MINUTES

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Previous minutes dated: Not Available

☐ Adopted without corrections

☐ Adopted with corrections

☑ Not available

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5. MATTERS ARISING

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No.	Matter Arising	Discussion Summary	Status
1	Quality of Evidence Submitted	Concerns regarding evidence that failed quality assurance assessments during previous financial years.	Open
2	Reporting Compliance	Need for improved adherence to APP and TID requirements by NPOs and implementing partners.	Open

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6. REPORTS PRESENTED

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6.1 APP & TID 2026/27 Compliance Presentation

Presenter: Mr. Malatji (GDSD)

Summary:

Mr. Malatji presented the APP and TID requirements applicable to Programmes 4 and 5 for the 2026/27 financial year.

The presentation emphasized the importance of:

• Submitting evidence that directly supports the reported indicator.
• Ensuring all evidence corresponds to the activities reported.
• Avoiding submission of irrelevant, incomplete, or inaccurate supporting documents.
• Adhering to TID requirements to prevent evidence rejection.

Participants were reminded that evidence not meeting the required standards negatively impacts programme performance reporting.

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6.2 Evidence Quality and Verification Report

Presenter: Mr. Malatji

Summary:

The presenter shared performance trends from previous reporting cycles.

Key observations included:

• During the 2025/26 financial year, approximately 12.39% of submitted evidence failed to meet the required standards.
• A significant amount of evidence was rejected due to quality issues and non-compliance.
• Misdated evidence and unsupported documentation continue to be major concerns.
• Quality assurance assessments remain critical to maintaining credible performance reporting.

Participants were urged to verify all documentation before submission.

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6.3 Beneficiary Registers and Attendance Documentation

Presenter: Mr. Malatji

Summary:

Guidance was provided regarding beneficiary attendance records and supporting evidence.

The following requirements were highlighted:

• Attendance registers and claim forms may be used interchangeably where they contain beneficiary details and proof of participation.
• Beneficiary information must be complete and accurately recorded.
• Supporting documents must be maintained for verification purposes.

Where beneficiaries cannot sign attendance registers, an explanatory letter must be attached.

Acceptable reasons include:

• Illiteracy.
• Minor children.
• Frailty due to age or health conditions.
• Disability resulting in inability to read or write.

Such letters must clearly explain the reason for the absence of a signature.

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6.4 Beneficiary Information and Demographic Reporting

Presenter: Mr. Malatji

Summary:

The session highlighted the need for comprehensive beneficiary information to support monitoring and reporting obligations.

Beneficiary registers should, where applicable, capture:

• Contact details.
• Physical addresses.
• Service delivery information.
• Beneficiary demographic categories.

Participants were encouraged to ensure that all required information is accurately recorded.

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6.5 Inclusion and Affirmative Reporting Requirements

Presenter: Mr. Malatji

Summary:

The presenter emphasized the need to report on designated beneficiary groups receiving services.

Registers and reports should reflect information relating to:

• Military Veterans.
• LGBTQIA+ beneficiaries.
• TISH beneficiaries.
• Other designated vulnerable groups where applicable.

This information supports inclusive service delivery monitoring and government reporting requirements.

Participants were encouraged to improve data collection methods to ensure accurate reporting.

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7. NEW BUSINESS

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No.	New Item	Discussion Summary	Responsible Person	Deadline
1	Improvement of Evidence Quality	NPOs to strengthen internal quality assurance processes before submission.	NPO Managers	Ongoing
2	Compliance Monitoring	Continuous monitoring of APP and TID reporting requirements.	Programme Managers	Ongoing
3	Enhancement of Beneficiary Registers	Update beneficiary registers to include all required demographic fields.	NPO Administrators	Immediate and Ongoing

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8. DECISIONS & RESOLUTIONS

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The following resolutions were adopted:

1. All NPOs must strictly comply with APP and TID reporting requirements.
2. Evidence submissions must directly support reported outputs and indicators.
3. Incomplete, misdated, or unsupported evidence will continue to be rejected.
4. Attendance registers must contain complete beneficiary information.
5. Explanatory letters must accompany unsigned beneficiary records where applicable.
6. Beneficiary demographic information must be captured and reported accurately.
7. Training materials and presentations must be shared with managers and officials for wider dissemination.
8. Programme Managers must provide ongoing support and monitoring throughout the 2026/27 financial year.

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9. ACTION ITEMS

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No.	Action Item	Responsible	Deadline	Status	Notes
1	Share presentation and training material with managers and officials	GDSD Officials	Immediate	Open	Electronic distribution
2	Conduct internal review of reporting tools and registers	NPO Managers	June 2026	Open	Compliance review required
3	Improve quality assurance of evidence before submission	NPOs	Ongoing	Open	To reduce rejected evidence

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10. ANNOUNCEMENTS

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• Participants were reminded to familiarize themselves with all APP and TID requirements.
• Compliance monitoring will continue throughout the financial year.
• Additional support sessions may be arranged where necessary.
• Stakeholders were encouraged to seek clarification from Programme Managers whenever uncertainties arise.

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11. NEXT MEETING

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Date: To Be Confirmed

Time: To Be Confirmed

Venue / Platform: To Be Confirmed

Proposed Agenda Items:

• APP Implementation Progress Review
• Reporting Compliance Feedback
• Evidence Quality Assessment
• Mid-Year Performance Review
• Challenges and Corrective Actions

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12. CLOSURE

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The Chairperson thanked all participants for their attendance and active participation.

Participants were encouraged to apply the guidance provided during the session and ensure full compliance with APP and TID requirements.

The meeting was adjourned at 13:30.

My message shall end here

Linah Ralepelle | Neftaly Chief Development Officer | Neftaly