To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.

Kgotso a ebe le lena.

Meeting Title: Introduction of SayPro Chiefs and Strategic Team
Meeting Type: Special Meeting
Date: 09 March 2026
Time: 14:29
Platform: Teams
Meeting Code: SayProCOR
Prepared By: Linah Ralepelle
Facilitator / Chairperson: Mr. Clifford Legodi

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1. Attendance Register

No.	Name & Surname	Position	Department / Campus	Present	Apology	Absent
1	Tsakani Rikhotso	SayPro Chief Learning & Monitoring Officer	SayPro	☑	☐	☐
2	Jeffrey Motapina	SayPro Chief Education Officer	SayPro	☑	☐	☐
3	Linah Ralepelle	SayPro Chief Development Officer	SayPro	☑	☐	☐
4	Nancy Mdaka	SayPro Chief Strategic Partnership Officer	SayPro	☑	☐	☐
5	Clifford Legodi	SayPro Chief Operation Officer	SayPro	☑	☐	☐
6	Tshepile Mokoena	Student – Sandton	External Support	☑	☐	☐
7	Tadiwanashe Pembere	Accountant (Working Professional)	External Support	☑	☐	☐

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2. Agenda Items

• Opening & Welcome
• Attendance Confirmation
• Adoption of Previous Minutes
• Matters Arising
• Reports
• New Business
• Action Items Review
• Decisions & Recommendations
• Announcements
• Next Meeting
• Closure

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3. Opening & Welcome

The meeting was opened by Mr. Clifford Legodi at 14:29

Purpose of the meeting:
To introduce the newly appointed SayPro Chiefs and supporting members who will work with the organization going forward, and to discuss the next steps for onboarding, documentation, and operational integration.

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4. Confirmation of Previous Minutes

Previous minutes dated [Date] were:

☐ Adopted without corrections
☐ Adopted with corrections
☑ Not available

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5. Matters Arising

No.	Matter Arising	Discussion Summary	Status
1	Documentation Folder	SayProCOR will create a folder containing all documents of the appointed chiefs and team members.	Open
2	Board Submission	Minutes and resolutions will be submitted to the SayPro Royal Board for approval by the Executive Office.	Open

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6. Reports Presented

6.1 Introduction of SayPro Chiefs

The following chiefs were officially introduced:

• Chief Learning and Monitoring
• Chief Education
• Chief Development
• Chief Strategic Partnerships
• Chief Operations

Additional supporting members were also introduced to assist with professional and academic collaboration.

6.2 Operational Structure

The departments represented include:

• Monitoring and Evaluation Strategy
• Strategic Partnerships
• Research
• Education
• Operations
• Executive Office and Board Oversight

6.3 Work Availability

Team members indicated their availability schedules. Most members will be available two to three days per week, and tasks will be delegated accordingly to ensure continuity of work.

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7. New Business

No.	New Item	Discussion Summary	Responsible Person	Deadline
1	Document Folder Creation	Create official documentation folder for chiefs and partners	SayProCOR	Immediate
2	Orientation & Induction	Orientation to begin including portal registration and departmental introductions	Executive Office	Wednesday

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8. Decisions & Resolutions

• The newly introduced chiefs and team members are officially recognized as part of the SayPro operational structure.
• The SayProCOR office will compile documentation folders for all members.
• Meeting minutes and resolutions will be submitted to the SayPro Royal Board for approval.
• Orientation and induction will commence on Wednesday, including portal registration and role orientation.

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9. Action Items

No.	Action Item	Responsible	Deadline	Status	Notes
1	Create documentation folder	SayProCOR	Before board submission	Open	Required for record keeping
2	Submit meeting minutes to board	Executive Office	Tomorrow	Open	For final approval
3	Conduct orientation & induction	Executive Office	Wednesday	Open	Portal registration and role introduction

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10. Announcements

• The organization currently does not have HR personnel, as the HR staff member has recently left the organization.
• The Executive Office will temporarily oversee orientation and onboarding processes.

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11. Next Meeting

To be confirmed

• Orientation Progress Review
• Departmental Deliverables
• Board Approval Feedback

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12. Closure

The meeting was adjourned at 15:28

My message shall end here

Linah Ralepelle | SayPro Chief Development Officer | SayPro