1. Document Control

Item	Details
Document Name	AGM Resolution Tracking Report Template
Document Code	NeftalyR018-01
Related Policy	NeftalyP018-8-4
Department	Corporate Governance & Administration
Approved By	Board of Directors
Version	1.0
Effective Date	08 May 2026
Review Date	11 May 2026
Classification	Official

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2. Purpose

The purpose of this AGM Resolution Tracking Report Template is to provide a structured system for monitoring, tracking, evaluating, and reporting on resolutions, decisions, and action items approved during the Annual General Meeting (AGM).

The report supports governance accountability, strategic follow-through, compliance monitoring, and institutional performance management.

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3. Scope

This template applies to:

• Annual General Meeting (AGM) resolutions
• Extraordinary General Meeting (EGM) resolutions
• Board-approved AGM action items
• Governance and compliance directives
• Strategic and operational follow-up actions

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4. Report Information

Field	Information
Report Title	AGM Resolution Tracking Report
Report Reference Number	NeftalyP018-8-4
AGM Reference Number	NeftalyR018-01
Reporting Period	26 May to 30 May 2026
Date of Report	30 May 2026
Prepared By	Ms. Mary Malebe
Department	Neftaly Kingdom Royal Committee
Submitted To	Board of Directors / Governance Committee

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5. AGM Resolution Summary

Resolution Number	Resolution Title	Resolution Description	Approval Date	Priority Level
1				High / Medium / Low
2				High / Medium / Low
3				High / Medium / Low
4				High / Medium / Low
5				High / Medium / Low

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6. Resolution Tracking Register

Resolution No.	Action Item	Responsible Person/Department	Target Date	Progress Status	Completion %	Challenges/Risks	Corrective Actions	Current Status
1				Not Started / In Progress / Completed / Delayed
2				Not Started / In Progress / Completed / Delayed
3				Not Started / In Progress / Completed / Delayed
4				Not Started / In Progress / Completed / Delayed
5				Not Started / In Progress / Completed / Delayed

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7. Performance Monitoring and Evaluation

7.1 Progress Assessment

Performance Area	Status	Observations
Governance Compliance	Good / Moderate / Poor
Financial Oversight	Good / Moderate / Poor
Strategic Implementation	Good / Moderate / Poor
Operational Execution	Good / Moderate / Poor
Stakeholder Communication	Good / Moderate / Poor

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7.2 Key Performance Indicators (KPIs)

KPI	Target	Actual Performance	Variance	Comments
Resolution Completion Rate
On-Time Completion Rate
Delayed Actions
Compliance Achievement Rate
Stakeholder Satisfaction

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8. Risks, Challenges, and Mitigation

Risk/Challenge	Impact Level	Mitigation Action	Responsible Person	Due Date
	High / Medium / Low
	High / Medium / Low
	High / Medium / Low

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9. Financial and Resource Implications

Resolution/Project	Approved Budget	Actual Expenditure	Variance	Resource Challenges

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10. Governance and Compliance Review

Compliance Requirement	Compliance Status	Evidence Available	Corrective Action Needed
Policy Compliance	Yes / No
Regulatory Compliance	Yes / No
Financial Reporting Compliance	Yes / No
Governance Reporting Compliance	Yes / No
Audit Readiness	Yes / No

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11. Stakeholder Engagement and Communication

Stakeholder Group	Engagement Conducted	Communication Method	Feedback Received
Board Members	Yes / No
Shareholders/Members	Yes / No
Executive Management	Yes / No
Staff/Departments	Yes / No
External Stakeholders	Yes / No

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12. Recommendations and Improvement Actions

Recommendation	Responsible Person	Timeline	Priority Level
			High / Medium / Low
			High / Medium / Low
			High / Medium / Low

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13. Overall Performance Summary

Summary Narrative

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14. Approval and Certification

Prepared By

Field	Information
Name	Ms. Mary Malebe
Position	Neftaly Kingdom Royal Committee Secretary
Signature	M. Malebe
Date	11 May 2026

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Reviewed By

Field	Information
Name	Mr. Clifford Legodi
Position	Neftaly Kingdom Royal Commiittee Chairperson
Signature	C. Legodi
Date	11 May 2026

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Approved By

Field	Information
Name	Mr. Clifford Legodi
Position	Neftaly Kingdom Royal Commiittee Chairperson
Signature	C. Legodi
Date	11 May 2026

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15. Record Management

Record Type	Retention Period	Responsible Office
AGM Resolution Reports	Permanent	Governance Office
Resolution Registers	Permanent	Secretariat
Performance Reports	5 Years	Monitoring & Evaluation Unit
Compliance Records	5 Years	Compliance Office

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16. Annexures

Annexure A: AGM Minutes TBC

Annexure B: Resolution Register TBC

Annexure C: Performance Dashboard TBC

Annexure D: Financial Reports TBC

Annexure E: Governance Compliance Checklist

Annexure F: Stakeholder Feedback Reports TBC