SayProCLMR Progress Update Meeting – SayProCDR & SCHAR

To the Chairperson of Neftaly Kingdom Royal Committee, Mr Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.

Kgotso a ebe le lena.

Meeting Minutes

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Meeting Title: SayProCLMR Progress Update Meeting – SayProCDR & SCHAR
Meeting Type: Royal Committee
Date: 02 March 2026
Time: 15:22
Venue :Teams
Meeting Code: P0005-11-1-1 (Neftaly 9)
Prepared By: Ms. Linah Ralepelle (Chief Development Officer – SayProCDR)
Facilitator / Chairperson: Ms. Tsakani Rikhotso (SayProCLMR)

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1. Attendance Register

No.	Name & Surname	Position	Department / Campus	Present	Apology	Absent
1	Ms. Tsakani Rikhotso	SayPro CLMR	SayPro Royal	☑	☐	☐
2	Ms. Linah Ralepelle	Chief Development Officer	SayProCDR	☑	☐	☐
3	Mr. Jeffrey Motapina	Chief Education Officer	SayPro Education	☑	☐	☐
4	Mr. Ntshuxeko Shihangu	Development Manager (SCHAR)	SayPro	☑	☐	☐

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2. Agenda Items

• Opening & Welcome
• Attendance Confirmation
• Adoption of Previous Minutes
• Matters Arising
• Reports (Development, Education, CLMR)
• New Business
• Action Items Review
• Decisions & Recommendations
• Announcements
• Next Meeting
• Closure

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3. Opening & Welcome

The meeting was opened by Ms. Tsakani Rikhotso.

A song was led by Ms. Linah Ralepelle.
Prayer was conducted by Ms. Linah Ralepelle.

Purpose of the meeting:
To review progress updates under SayProCDR and SCHAR, assess programme implementation status (including P0005 – Neftaly 9), address system and reporting challenges, and align on Royal reporting requirements for the new financial year.

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4. Confirmation of Previous Minutes

Previous minutes dated __________________ were:
☐ Adopted without corrections
☐ Adopted with corrections
☑ Not available

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5. Matters Arising

No.	Matter Arising	Discussion Summary	Status
1	February Education Royalty Report	Report not yet approved. Requires follow-up and correction.	Open
2	Course Approval Delays	Delays affecting programme start dates and enrollment.	Open

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6. Reports Presented

6.1 Development Report – SayProCDR (Ms. Linah Ralepelle)

Nguwe Wedwa KwaThoyane Youth Center Engagement Update:

• Background of operational model shared by Nguwe Wedwa.
• Mr. Mbongeleni introduced as Founder.
• Confirmed that an agreement was signed with SayPro and readiness to begin operations immediately.
• However, training cannot commence due to lack of facilitator and resources.
• Collaboration approval ticket submitted on Friday.
• Matter to be escalated to Royal Board and CEO due to lack of visibility on signed agreement and supporting documentation.
• Nguwe Wedwa confirmed reporting to Royal Committee and use of SayPro/Neftaly websites for reporting.
• Urgent request for confirmed enrollment and training commencement dates.

P0005 – Neftaly 9 (Diepsloot Arsenal Mapping):

• Annual plan drafting in progress.
• All activities must be recorded under P0005 office code.
• New P0005 register to be created and uploaded online.
• January–February excluded from formal plan.
• Structured mapping plan to include activity description, responsible person, resources, timeframe, and reporting method.
• Plan to be presented to Royal Committee and CEO for approval.

Award Ceremony Planning:

• Structured reward system to be implemented.
• Games to be monitored prior to nominations.
• Certificates for captains.
• Belief presentation to be prepared.
• Evidence collection and student database capturing required.

Internship Opportunity (HWSETA):

• Two new intern opportunities identified.
• Contracts drafted.
• Folder created for CVs and qualifications.
• Link shared with Executive for review following email from Ms. Nompumelelo Makhaya.

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6.2 Education Report – Mr. Jeffrey Motapina

• Experiencing login and password access challenges for clients.
• Difficulty accessing client profiles within LMS.
• Working alone in Education Department but receiving assistance from SayProCDR.
• Delay in course approvals affecting programme rollout.

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6.3 CLMR Report – Ms. Tsakani Rikhotso

• Requested performance indicators aligned with new Financial Year.
• Transition from sheet-based reporting to structured stats reporting.
• Requested SCHAR to provide links and stats for:
  1. Programme Name & Partner
  2. Requests
  3. Meetings (attach links)
  4. Training
  5. Plans
  6. Announcements
  7. Number of Events
• Advised SCHAR to write ticket (CMR14) to notify Royal and Executive about LMS profile challenges.
• Sent email to Builders requesting material support via Executive.
• Checked LMS client status.
• Advised SayProCDR to set up invitation to present Defence Force submission document to Royal for approval.
• Suggested development of a nutrition donation proposal to support clients.
• Requested update on employment contract and DYP Health & Safety meeting minutes and reports.

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7. New Business

No.	New Item	Discussion Summary	Responsible Person	Deadline
1	Royal Board Meeting (DYP)	Treasurer submitted ticket requesting Executive meeting for Q4 QER report before Board meeting.	Treasurer / Executive	Pending
2	Target Achievement	SayProCDR required to meet quarterly target.	SayProCDR	End of Quarter

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8. Decisions & Resolutions

• Nguwe Wedwa matter to be escalated to Royal Board and CEO for formal clarification.
• SCHAR to submit system access ticket (CMR14).
• Mapping plan dates temporarily paused to reduce pressure and allow restructuring.
• Proposal for nutrition donation to be drafted.
• Defence Force submission to be formally presented to Royal for approval.

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9. Action Items

No.	Action Item	Responsible	Deadline	Status	Notes
1	Escalate signed agreement visibility issue	CLMR	Urgent	Open	Await Royal direction
2	Submit LMS access ticket (CMR14)	SCHAR	Immediate	Open	Profile & password issue
3	Draft nutrition donation proposal	SayProCDR	__________	Open	Support client wellbeing
4	Finalize P0005 structured mapping plan	SayProCDR	__________	Open	Submit to Royal
5	Provide quarterly indicators	SCHAR	__________	Open	Financial Year alignment

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10. Announcements

Employment History Update (Internal Records):

• Position 1: Advise Desk – 18 November 2013
• Position 2: Administrator – October 2023
• Position 3: Centre Manager – 05 January 2026

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11. Next Meeting

To be confirmed

Proposed Agenda Items:

• LMS System Resolution Update
• Royal Feedback on Escalated Matters
• P0005 Mapping Approval
• Internship Progress (HWSETA)

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12. Closure

The meeting was adjourned at 16:00.

Closing remarks by: Ms. Tsakani Rikhotso

My message shall end here

Linah Ralepelle | SayPro Chief Development Officer | SayPro